Optimising Building Maintenance Scheduling with a Secure, Mobile-Ready Platform.

Willmott Dixon is a privately-owned contracting and interior fit-out group, delivering major infrastructure projects across the UK. With a history spanning over 160 years, they have played a key role in landmark developments, from the Met Office supercomputer facility to the restoration of Alexandra Palace.

As their projects expanded, they faced significant challenges in managing building maintenance schedules. The company required a secure, mobile-ready solution that would:

• Streamline staff scheduling, ensuring efficient job assignments.
• Securely store and transfer job data, integrating with existing data storage solutions.
• Track and resolve site issues, particularly at the snagging stage of construction.
• Allow subcontractor whitelisting, providing a branded, customised experience for external contractors.
  

To modernise their workflow and eliminate inefficiencies, Willmott Dixon needed a robust digital solution that was accessible 24/7, ensuring seamless operations across teams.

We developed a fully responsive web platform for Willmott Dixon, purpose-built to optimise their scheduling and maintenance workflows while upholding the highest standards of data security. Designed for both internal teams and subcontractors, the platform automates key processes, enhances issue tracking, and ensures seamless integration across stakeholders. By aligning with Willmott Dixon’s operational goals, the system has quickly become a critical part of their day-to-day site management.

The platform delivers a range of impactful features, including a streamlined job scheduling system that boosts efficiency for both staff and contractors, and improved issue tracking to support faster snagging resolution. Secure, encrypted data storage ensures compliance and reliability, while mobile accessibility enables remote job management on the go. Subcontractor integration is seamless, with whitelisted, branded access that extends platform value beyond internal teams. With ongoing adoption across the organisation, the system continues to drive Willmott Dixon’s broader digital transformation journey.

• A mobile-friendly, touch-optimised interface, ensuring accessibility on-site.
• Encrypted data storage and network security, protecting sensitive job records.
• Third-party data storage integration, enabling seamless data management.
• A staff scheduling dashboard, providing clear visibility of daily and weekly tasks.
• Issue tracking for snagging resolution, ensuring all site problems are documented and assigned efficiently.
• Subcontractor whitelisting and branding, allowing external contractors to use the system under their own domain.